Receptionist

We are looking for a candidate who is a minimum graduate, pleasant / friendly by nature and professional demeanour. Ideal candidate must be proficient with Microsoft Office, Google Workspace or related software. Knowledge of Tally/SAP will be an added advantage. Excellent english verbal and written communication skills with ability to prioritise tasks and to act with integrity, professionalism, and confidentiality is a must.

Responsibilities

• Manage and maintain the reception area, ensuring cleanliness and a welcoming atmosphere.
• Answering and directing phone calls, and providing information to visitors and employees.
• Relay messages and information accurately and promptly.
• Effectively communicate with employees, clients, and visitors to ensure a positive experience.
• Manage email correspondence and respond to inquiries.
• Manage administrative chores and organisational tasks.
• Providing administrative support to various departments.
• Assist various departments with administrative tasks, including data entry, filing, and document preparation.
• Coordinate and schedule appointments, meetings, and conference rooms.
• Manage and distribute incoming and outgoing mail, couriers and packages.
• Maintain office supplies and place orders as needed.
• Maintain accurate and organized records of visitor logs, phone calls, and other relevant information.
• Assist in maintaining employee directories and contact lists.
• Maintain confidentiality of sensitive information and handle it with discretion.